COMJIG members, note. Please contact COMJIG vice chair Aaron Atkins (datkins@weber.edu) with your ideas.
Deadline: Submission of all panel proposals to DIG leaders – Oct. 7
Note: These instructions only refer to panels. Pre-conference Workshops (Sessions) will be handled separately.
· The deadline for submission to your DIG (division or interest group) is Oct. 7. This deadline is shared for all AEJMC DIGs and cannot be extended by DIG leaders, so there is equity across the Association. We will actively promote this deadline on AEJMC’s social platforms.
· What should be included in the panel proposal call?
o Short overview of your DIG’s focus, prior panel topics and what topics you’d like to see this year
o List of proposal requirements
§ Title for the proposed panel
§ Narrative description of the proposed panel (DIGs can set the length/parameters)
§ Rationale for why the proposed panel fits with your DIG’s audience
§ Names of suggested panelists, with institutional/professional affiliations and contact information
· In creating suggestions for panelists, incorporate diverse voices, paying attention to the race and gender of presenters. In addition, think about the types of schools represented on your proposed panel and the position/rank of presenters. Would the panel be strengthened by adding a graduate student, a term (non-tenure track) professor or a colleague who has expertise on the topic but doesn’t normally attend AEJMC? Drawing on a wide range of sources helps produce innovative and inclusive panels that share new ideas.
· Also, remember that the conference is being planned (again) as an in-person gathering in Washington, D.C. – so if you are including industry or professional experts, those who live in the city or nearby might be good choices.
· Members should indicate whether or not they have contacted potential panelists about their willingness to participate, provided the panel is successfully programmed into the conference.
o Instructions on how members can submit panel ideas, along with contact information for your vice chair (email)
o Description of how your panels will be reviewed by DIG leadership
· What should I keep in mind while corresponding with my DIG’s members about panels?
o Once you collect proposals from your members (by Oct. 7), you will then select the best ideas that you’d like to see make it on the program. Later in October, you will make “deals” or partnerships with other DIGs on your programming.
§ Because of the deal-making structure, panels are not guaranteed a place on the program until the deal-making has concluded and the schedule has been formalized (in late winter) with the Central Office.
§ Once a deal has been made, DIG leaders will work together to verify that the panel has equitable representation (roughly equal numbers of panelists) from both DIGs that made the deal.
· When populating panels, try to avoid repetition of DIG members on more than one panel.
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